Required Supporting Documents

The 2016 Awards application deadline is 5 PM, Friday, May 20, 2016.

In addition to your narrative responding to the application questions, you are required to submit the following materials.

IMPORTANT: Applications missing any of these documents will NOT be forwarded to the Selection Committee for consideration.

1. Completed cover page.

2. Completed Readiness Assessment

3. Completed Application (Responses to questions)

4. Application Checklist. Download this form.

5. If your organization is required to obtain an annual audit, include your latest audited financial statement. Include any management letter or other formal communications from your auditor. If this letter reflects any material deficiencies, please provide a copy of your response to this letter sent to your auditor. 

  • NY State nonprofits with revenues above $500,000 (other than religious congregations) that solicit funds from the public are required to have an annual audit.
  • Organizations with revenues between $250,000 and $500,000 are required to have an annual independent accountant's review report and financial statements with accompanying notes.
  • Organizations with revenues below $250,000 should submit the most recent internal financial statement.

6. If your most recent audit (or Financial Review) covers a period that ended prior to March 31, 2016, provide an interim financial statement (statement of income and expenses and balance sheet) covering the period through March 31, 2016. Copy of your budget for the current fiscal year.

7. Copy of your budget for the current fiscal year

8. Copy of the most recent IRS Form 990, including all schedules. 
  • Organizations with revenues above $200,000 or total assets greater than $500,000 must file Form 990. Private Foundations must file Form 990-PF.
  • Organizations with revenues between $50,000 and $200,000 and total assets less than $500,000 must file Form 990-EZ (but may choose to file a Form 990).
  • Organizations with revenues below $50,000 must file Form 990-N (but may choose to file a Form 990 or Form 990-EZ).
9. Copy of your IRS 501(c)(3) determination letter

10. A list of your Board of Directors and their organization affiliations. Download this form.

11. A copy of your Organizational Chart

Contact Melkis Alvarez-Baez, Awards Program Manager, at or 212-502-4191 x. 225.